2018 GAEMS Providers & Educators Conference - EXHIBITOR Details

September 22-25, 2018
Savannah Marriott Riverfront Hotel
100 General McIntosh Blvd., Savannah, Georgia 31401

Online registration is available below.  The earlybird registration deadline is September 7.

Providers & Educators Conference Exhibitor Registration

Each conference will have limited sponsor availability. Sponsorships will be awarded on a first come first serve basis. Corporate sponsors will receive premium exhibitor locations and will be assigned first.

Conference Sponsor Options

Conference Sponsor $1,500
Double sized booth, company logo on the front of conference materials, logo and website link on website event page, signage displayed in a prominent location at the event, 2 sets of meal tickets, booth electricity, and logo in pre-conference blast email(s) on conference brochure.

Conference Patron $1,000
Standard booth, company logo on the conference materials, logo and website link on website event page, and signage displayed in a prominent location at the event.

Vendor Reception Sponsor    $1,000.00
Company logo on conference materials, logo and website link on website event page, and signage displayed in prominent locations at the conference reception. Recognition of sponsorship during event. More than one company can help sponsor this event as this is not an exclusive sponsorship. (Does Not Include Exhibit Booth)

Conference Break Sponsor $500
Company Logo and Name on signage located in prominent locations at the break that is sponsored. Recognition of sponsorship in conference attendee packets and during conference session. (Does Not Include Vendor Booth)

Conference Vendor Options

Conference Vendor - Atrium, floor level $700
Standard Booth space is 6x10 or 8x10 feet (depending on facility availability) with pipe and draping. Booth space includes one table and two chairs. 

Conference Vendor - 2nd Floor, Overlooking Atrium $600
Standard Booth space is 6x10 or 8x10 feet (depending on facility availability) with pipe and draping. Booth space includes one table and two chairs. 

Vehicle Space - $800
Vehicle spaces are located outside the conference facility. These spaces are limited and will be assigned on a first come first serve basis. A standard booth is included on the second floor as atrium level is sold out.

Additional Table(s) - $60 each
Electrical Outlet(s) - $90 each
Additional Meal Tickets - $45 each
Manufacturer Representative - $100
    Only one manufacturer representative allowed per booth.

Promotional Material Inserted in Participant Packets $250
Promotional Material received from exhibitor will be placed in all conference participant packets that will be distributed to all conference participants at conference registration/check-in.

Exhibitor Schedule

Vendor Set Up: Sunday, Sept. 23, 2018  (Times TBD)

Please check in at the GAEMS Conference Registration Booth. When checking in, you will receive your booth assignment location, name tag, meal tickets and conference packet. A member from GAEMS will assist in directing you to your assigned booth area and will make sure you have everything you need. 

Sunday, Sept. 23

Exhibitor setup & Vendor Hall Opens in the afternoon

Monday, Sept. 24
Vendor hall open throughout the day

Tuesday, Sept. 25
12:00 pm     Vendor Hall closes and breakdown begins

Additional Information

Standard booths are 6x10 or 8x10 feet with pipe and draping and are arranged inline with other exhibitors. Premium booth spaces will be assigned according to corporate/conference sponsorship level. Vehicle booth space will be located outside the facility and may have additional requirements as set forth by each facility. Electrical outlets, additional tables, and additional meal tickets may be purchased based on site availability. Extension cords, shipping and all other ancillary costs are the responsibility of the exhibitor.

Payments are due with your registration in order to reserve your booth space. A late fee of $200.00 per booth will be assessed for registrations received after the earlybird deadline. Any cancellations will be processed minus a $50 administrative fee. All Payments are non-refundable within 30 days of the conference.

GAEMS will not be responsible for equipment or goods that are left unattended during the conference. We will make every effort to secure the area that you occupy after conference hours. If you are outside the area that can not be secured (locked) you will be responsible for your supplies and equipment.

More Information/Questions, contact:

Georgia Association of Emergency Medical Services, Inc.
Executive Director: Kim Littleton, 229-402-2240

Georgia Association of Emergency Medical Services  |  386 River Point Drive  |  McDonough, GA 30252  | 229.402.2240

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